Executive Administrative Assistant

Job Description

  • Location: Atlanta, Georgia
  • Type: Contract
  • Job #19173

FOCUS PEOPLE IS HIRING FOR AN EXECUTIVE ASSISTANT TO SUPPORT A STATE AGENCY

Fully onsite. Parking is $10 per day, payable by card only. You also have the option to purchase a parking pass for $40 per month. The building is MARTA accessible from the GA State Station.
Monday-Friday 8:00am – 5:00pm
Pay rate $25.00/ hour
 
 
Responsibilities
Provide support to the C-Suite including calendar management, travel arrangements and expense reimbursements, drafting internal and external correspondence, board meeting preparation and briefings, and arranging meetings.
Serve as primary point of contact for state government employees, elected officials, and board members.
Coordinate all aspects of Board meetings including consolidating meeting materials from internal and external sources, drafting agendas, and scribing minutes.
Maintain filing system for vendor contracts and various types of correspondence to and from State entities.

Prepare quarterly Treasury reports
Manage purchasing card program
Partner with HR as needed to facilitate employee actions and employee paperwork. Provide office support for Time & Leave system.
Primary contact to interact with the facilities team, property management, and contractors. Manage access control requests for the office. Request reimbursable and non-reimbursable work orders, including but not limited to maintenance issues and renovation project estimates.
Monitor agency website content for accuracy and relevance.
Assist Internal Auditor with annual Property Management reporting needs.
Provide front desk reception duties for the C-Suite
Process incoming and outgoing mail
 
Required Knowledge, Skills, and Abilities

Minimum of three years of experience as an executive assistant in direct support of C-Suite executives.
Advanced level proficiency in Microsoft Office Suite and Microsoft Teams.

Minimum Entry Qualifications: 
Bachelor’s degree in business administration, communications or a related field from an accredited college or university AND five years of office administration or senior secretarial experience OR equivalent combination of experience, education, and training.
 
PLEASE CLEARLY INDICATE YOUR QUALIFICATIONS ON YOUR RESUME.   
Five or more years of administrative support experience.
Prior experience providing administrative support for the C-Suite.
Prior experience providing administrative support at a State of Georgia Executive Branch agency, Board of Directors, or other Executive level state agency.

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