Location: Atlanta, GA
Pay Rate: 24.52/hr
About the Role
A client is seeking a Administrative Project Coordinator to provide high-level operational and project support for the Vice President and Directors of a program. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment, can independently manage projects, and is passionate about making a meaningful impact in the community.
The right candidate will have exceptional organizational and analytical skills, strong communication abilities, and the ability to balance multiple priorities while delivering high-quality results.
Key Responsibilities
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Provide operational and administrative support to the Vice President and Directors to ensure smooth office operations.
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Manage departmental documentation, including electronic and paper filing systems.
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Lead and mentor Administrative Assistants, offering guidance and back-up support.
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Serve as project manager for department initiatives—tracking tasks, preparing executive updates, and ensuring on-time delivery.
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Draft and edit reports, scopes of work, and other department communications with minimal oversight.
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Maintain and update departmental content across the client’s intranet, internet, and shared drives.
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Compile and distribute weekly team updates and major reports
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Act as the Workday training Subject Matter Expert (SME) for the department.
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Develop and maintain databases for contacts, stakeholders, donated items, and community partnerships.
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Assist in planning and executing events, meetings, and community-based programs.
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Manage department budgets, expense reports, supply ordering, and travel arrangements.
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Provide high-quality written communication, including correspondence, presentations, meeting agendas, and minutes.
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Screen inquiries and issues, escalating as appropriate, while maintaining confidentiality and professionalism.
Qualifications
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Education: Bachelor’s degree in a related field or equivalent combination of education and experience.
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Experience: Previous experience supporting executives (Vice President level or above) preferred.
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Strong background in project management, operations, or executive support.
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Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Access).
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Knowledge of MS Project, Canva, Adobe PDF, or Photoshop is a plus.
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Ability to multitask, prioritize competing demands, and deliver results with minimal supervision.
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Excellent verbal and written communication skills, with strong attention to detail.
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High level of integrity, judgment, and discretion in handling confidential matters.
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Valid Georgia driver’s license required.
What We’re Looking For
We’re seeking a motivated, service-minded professional who:
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Is proactive and solution-oriented with strong problem-solving skills.
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Brings energy, adaptability, and resilience in a dynamic environment.
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Can balance independent work with collaboration across departments.
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Shares our mission and values, with a passion for serving Atlanta residents.
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